HQ TEXAS STATE
GUARD MEDICAL BRIGADE (MRC)
ALERT NOTIFICATION PROCEDURES
1. General. National emergencies or other contingencies require the
capability to notify personnel or recall them to their place of duty.
Notifications/recalls should be as covert as possible to deny potential enemy
useful information and to avoid public speculation or alarm. This instruction
establishes the requirement for all TXSG MED BDE (MRC) organizations to produce
recall rosters to facilitate timely notification/recall of personnel.
Depending on the reason for a recall, certain personnel may be excused as
determined by specific governing directives or the senior officer in charge. HQ
TXSG MED BDE (MRC) G-3 is responsible for overall management of the
notification/recall system.
2. Covert Recall. Recalls personnel as quickly as possible without
giving public notice and minimizes actions which might alarm the general
public. The telephone is normally used. If the telephone system is out or an
individual does not have a telephone, person-to-person contact will be made.
2.1. Overt Recall. Recalls personnel using the fastest means
available. Telephone and public media facilities (radio and television) may be
used if directed by HQ, TXSG.
2.2. Scope of Recall:
2.2.1. Command-Wide. Used by the MED BDE (MRC) Commander to recall
all personnel for either exercise or actual situations. It is initiated by the
Commander or designated alternate as authorized by HQ
J3 notification to Commander.
2.2.2. Selective. Used when a specific situation requires the recall
of certain personnel, such as a Rapid Response Medical team (or similar
tasking). Recall is initiated by the senior officer responsible for handling
the request.
2.2.3. Organizational. Initiated by the senior officer or designated
alternate of an organization to recall that organization's personnel for a
specific reason.
2.3. Types of Recall:
2.3.1. Test. Used to test the effectiveness of an organization's
telephone recall procedures. The recall roster is completed in its entirety by
telephone and the last person contacted notes the time of notification. This
determines the "total time" for the recall. All
assigned personnel will be contacted, in duty status subject to recall.
Personnel do not report for duty.
2.3.1.1. The following is
suggested for a Test Recall: "This is (rank, name, and title). This is a
test of the (unit's or organization's) telephone recall. Complete required
notifications. This is only a test. Do NOT report for duty."
(Repeat as required.)
2.3.2. Notification Recall. Used to notify personnel of actual or
imminent conditions/situations, such as severe weather, when they must be
notified about early release or delayed reporting.
2.3.2.1. Only personnel available
for duty are contacted. Check their availability for reporting when calling.
2.3.2.2. The following is
suggested for a Notification Recall: "This is (name, rank, and title).
This is notification for (state reason). You are to (give instructions as
required). Complete your required notifications." (Repeat as required.)
2.3.3. Actual or Exercise Recall. Used to direct personnel to report
for duty during exercises or real world situations. Which personnel are
recalled is based on the nature of actual conditions and higher headquarters'
direction.
2.3.3.1. During exercises, all
personnel in “available” status will normally be required to report for duty.
Personnel in non-duty status (leave, temporary duty, unavailability) are
contacted as required and report if available. It is paramount that individuals
respond in an expeditious manner. Personnel report in the appropriate duty
uniform and exercise all safety considerations when responding. Testing of this
roster should be at least twice a year.
2.3.3.2. The following is an
example of an Actual or Exercise Recall: "This is (name, rank, and title).
This is an Actual (or) Exercise recall (whichever applies). Complete your
required notifications and report for duty (as available) by date____ time_____
location____." (Repeat as required.)
2.3.3.3. Identify rally locations
for personnel to meet prior to departure. Establish an “alpha” (primary)
reporting location and a “delta” (alternate) reporting location. A “tango”
location is for phone notification only (i.e., home) location.
2.4. Reference Hour. The hour that a recall is initiated. Used to
determine the time required to complete a recall.
2.5. Telephone standby. Personnel are immediately available to
receive information or instructions by telephone, hand-held radio, or pager.
Personnel must stay by their telephone or have a hand-held
radio/pager/telephone in their possession.
3. Requirements. Recall rosters:
3.1. Are marked "FOR
OFFICIAL USE ONLY," show an "as of" date, and identify the
organization's recall roster POC.
3.2. Provide all necessary recall
instructions, including the following "Instructions For Official Use Only".
3.2.1. Actions when primary
contact cannot be made; Provisions for reporting when required actions and
notifications are complete; What to do when the telephone is inoperative or
individual is otherwise unavailable.
3.3. Identify essential members. List personnel by
rank, name, cell phone, and home phone. It is recommended that addresses be
included to facilitate "communications-out" notification procedures. Commanders
and key personnel may be identified by duty title.
3.4. Must be protected according
to the Privacy Act of 1974.
3.5. Must identify unlisted phone
numbers with an asterisk (*). Release of unlisted numbers is NOT
authorized without permission of the individual.
3.6. Example Recall Roster Methods:
3-6.1. Line Method. Personnel are listed sequentially in either a
vertical or horizontal line diagram. This method is used when a small number of
personnel must be recalled.
3.6.2. Pyramid Method. Each person will call multiple individuals who
will, in turn, call others. This pyramid line diagram method is used in an
organization with a large number of personnel.
3.6.3. Combination Method. A technique using both line and pyramid
methods is appropriate in large organizations with several subordinate groups. Example:
An organization with several divisions could begin a recall by using the line
method to notify several key, senior individuals who in turn notify
subordinates using the pyramid method.
4. Responsibilities:
4.1. HQ, TXSG MED BDE
(MRC) oversees this instruction and
updates as needed. The G-3 and G-1 will review the procedure annually.
4.1.1. G-1/S-1 review rosters
monthly and generate new rosters as necessary.
4.1.2. Dispose of obsolete
rosters in such a manner to prevent the unauthorized release of personal
information.
4.1.3. G-1/S-1 will provide each
listed person a copy of the roster.
4.2. Each individual:
4.2.1. Ensures personal
information is kept current on recall rosters and keeps their recall roster
readily available at all times. Changes will be sent to G-1/S-1 for updating.
4.2.2. Contacts personnel as
specified on the recall roster immediately upon notification.
4.2.2.1. When using a recall
roster, you must talk to the individual! Leaving a message with
another person or on an answering machine/voice mail does NOT constitute
contact with that person.
4.2.2.2. When unable to contact
an individual within five minutes, notifies the next person(s) on the roster
and continues the recall process. Do NOT delay notification or reporting
but ensure contact is made at the earliest opportunity.
4.2.3. Reports to their duty
location in the appropriate uniform.
4.2.4. Notes the time of
notification.
5. Command Wide Recall:
5.1.General. Command-wide recall procedures are required for both
exercise and real-world situations.
5.2.Procedures. The following procedures are employed when a
command-wide recall is implemented.
5.2.1. Recall Initiation. When notified by competent authority, the MED
BDE (MRC) initiates a Command-wide recall. HQ MED BDE (MRC) notify their
respective subordinate units.
5.2.2.Up-channel Reporting Procedures. The following reporting
procedures are used for up-channel reporting:
5.2.3 Each group/company should
establish a reporting center for their personnel to report to, or contact, for
data collection purposes. Reporting centers up-channel manning data as
specified in paragraph 5.3 below, in addition to tracking unit manning levels. HQ,
MED BDE (MRC) will report to Camp
Mabry unless otherwise
directed.
5.3.Reporting Centers: Reporting centers will up-channel recall
manning information to the HQ,MED BDE (MRC), as directed by the HQ, MED BDE
(MRC). CDR’s are responsible for providing guidance on up-channel reporting
procedures. HQ MED BDE (MRC) will request recall manning information from the CDR’s
as required.
5.3.1.Groups/Companies/Units: Develop procedures to track progress of
their recall, and contact personnel missed during the recall.
5.4.Release From Recall:
5.4.1. Release from recall is
initiated by the Commander, MED BDE (MRC) or designated alternate.
5.4.2. Release announcement is
accomplished by HQ MED BDE (MRC) using the following wording, "Recall is
terminated. Personnel are released to their normal duties."
6. Organizational Recalls:
6.1. Recall Initiation. The commander or senior officer of an
organization initiates the recall according to the organization's recall
roster.
6.1.1. The organization's
reporting center reports results of the recall to the commander or senior
officer of the organization.
6.2.Responsibilities. Responsibilities for an organization's
reporting centers are the same as those for a command-wide recall, except they
will not up-channel above the organization level.
6.3.Release From Recall:
6.3.1. Release from recall is
initiated by the commander or senior officer.
6.3.2. Release is accomplished by
using the organization's recall roster. Release from recall wording is the same
as for a command-wide release from recall.
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